Privacy Policy ACT Contractors N.V.
Last updated : 01/02/2025
ACT Contractors N.V., located at Boekoestraat 19, Kasabaholo, Paramaribo, Suriname, is responsible for the processing of personal data as stated in this privacy policy.
1. Contact details of the data controller
2. Personal data we process
ACT Contractors N.V. processes your personal data because you use our services, enter into an agreement with us, or provide this data to us yourself. We process, among others, the following information:
- First and last name
- Company name (if applicable)
- Address details
- Phone number
- Email address
- Payment information (such as bank account number)
- Content of correspondence (such as emails, meeting notes)
As part of projects or services, we may also process information related to project locations, technical drawings, and project plans.
3. Purposes and legal bases for processing
We process your personal data for the following purposes:
- Preparing and executing agreements (quotes, projects, invoicing)
- Communication about assignments and client relationship management
- Compliance with legal obligations (such as tax retention duties)
- Managing disputes or legal proceedings
- Improving our services
The processing is based on the following legal grounds:
- Performance of a contract
- Legal obligation
- Legitimate interest (such as business operations and service delivery)
- Your consent (for specific purposes like newsletter subscriptions)
4. Retention period
ACT Contractors N.V. does not retain personal data longer than necessary to achieve the purposes for which it was collected. For administrative and tax purposes, we apply a maximum retention period of 7 years. Project files may be retained longer if necessary for liability or aftercare.
5. Sharing personal data with third parties
We only share your personal data with third parties when necessary for executing the agreement or to comply with a legal obligation. Examples include:
- Subcontractors or suppliers involved in performing the work
- External IT service providers (such as cloud or email providers)
- Government authorities, if legally required
We sign data processing agreements with processors to ensure a similar level of security and confidentiality of your data.
6. Security of personal data
We take appropriate technical and organizational measures to protect your data against misuse, loss, unauthorized access, or other unlawful processing. These measures include:
- Secure systems (such as antivirus software, firewalls, encrypted storage)
- Access control within the company
- Staff awareness and privacy training
7. Your rights as a data subject
You have the right to:
- Access your personal data
- Correct or supplement your data
- Request deletion of your data (where legally permitted)
- Object to certain types of processing
- Request restriction of processing
- Request data portability to another service provider
You can submit your request via the email address mentioned above. We will respond within 30 days at the latest.
8. Complaints and supervision
If you believe that we are not handling your data properly, we encourage you to first report this to us. You also have the right to file a complaint with the relevant supervisory authority in Suriname.
9. Changes to this privacy policy
ACT Contractors N.V. reserves the right to amend this privacy policy. The most current version is always available on our website or upon request. We recommend checking this policy regularly.
Version: 1.0
Effective date: 01/02/2025
